Data We Collect and Why

We collect personal data that you voluntarily provide to us via our contact forms, scheduling tools, and during business transactions. This includes:
  • Identity Data: Full name.
  • Contact Data: Email address, phone number, and company name.
  • Project & Transaction Data: Information regarding your engineering consulting inquiries, project details, and subsequent invoicing details.
  • Technical Data: IP address, browser type, and connection timestamps collected automatically via infrastructure services to secure our site.
Lawful Basis for Processing: Under the GDPR, we process your data under three distinct legal frameworks:
  1. Legitimate Interest: To respond to business inquiries you initiate and to secure our website from cyberthreats.
  2. Contractual Necessity: To take necessary steps to enter into or execute a business contract with you.
  3. Legal Obligation: To comply with statutory financial, tax, and accounting retention laws.

How We Store and Protect Your Data

Your data privacy is critically important to us. 
  • Form Processing: Website inquiries are securely captured via our Contact Form.
  • Security: Our website utilizes Secure Sockets Layer (SSL) encryption (https://) to protect data in transit.
  • Inbox Security: Emails sent from our website forms are encrypted and routed securely to our inbox using Transport Layer Security (TLS) authentication.
  • Retention: We retain project and contact inquiries for as long as necessary to manage our business relationship. Signed contracts and financial/invoice datasets are securely archived for 7 years to strictly satisfy legal tax obligations, after which they are securely deleted.

Data Sharing and Third Parties

We never sell, rent, or lease your personal data. To support our business operations, we use trusted third-party service providers, including customer relationship management (CRM); email and productivity services; cloud storage; website hosting; website optimization, CDN & security; scheduling and video conferencing; legal contract review services; accounting and payment processing. These providers process personal data only as necessary to perform services on our behalf and under appropriate contractual and data protection safeguards.

International Data Transfers: Because we serve clients globally, data may be transferred to and processed on secure servers located outside your home country (including the U.S.). We ensure all platform vendors utilize Standard Contractual Clauses (SCCs) or hold active EU-U.S. Data Privacy Framework certifications to uphold EU-level security protections.

Your Rights Under GDPR

If you are located in the EU or EEA, you hold the following statutory rights regarding your personal data:
  • Right to Access & Portability: You can request a copy of the data we hold about you.
  • Right to Rectification: You can ask us to correct or update inaccurate data.
  • Right to Erasure: You can request the complete deletion of your personal data, subject to local tax retention exceptions.
  • Right to Object/Restrict: You can object to or restrict the processing of your business data.

Contact Information

To exercise any of your data rights, please contact us directly:
  • Data Controller: Assure Validation B.V.
  • Email: [email protected]
  • Mailing Address: Schiedamse Vest 154, 3011 BH, Rotterdam, Netherlands
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